Imagine that the commission is calculated correctly in Prowi, validated by the employee himself, and then lands in Intect without manual intermediate invoices. No copy paste. No uncluttered spreadsheets. Only a reliable process where the salary runs on time every time.

This guide shows exactly how Prowi and Intect integration removes bottlenecks in variable pay and gives you both speed, control and documentation. You'll get a step-by-step plan, field mapping, governance principles, KPIs and best practices, so you can go from Excel chaos to a quiet pay run in one pay cycle.

Prowi and Intect integration

Why integrate Prowi with Intect?

Prowi is the calculation engine for commission and bonus. Intect is your payroll and accounting. When the two play together, you get:

• Fast time to value without complex projects
• Fewer errors because amounts are approved in Prowi before import
• Transparency for the employee via Prowis app with expected payout
• Audit trail with log, approvals and consistent payrolls in Intect
• Scalability from few salespeople to large teams without changing the process

In short: Less administration, error-free numbers and a happier organization.

How the integration works step by step

Overview

1. Prowi calculates commission and bonus based on your CRM and defined models.
2. The employee validates the amount in the Prowi app via authentication flow.
3. Administrator generates export with correct fields for Intect.
4. Import in Intect so variable pay is posted on the right wage species and employees.
5. Salary is run as normal in Intect, now with commission and bonus included.

The essence: Intect receives only clean, approved numbers. It reduces corrections and saves time during the pay period.

Field mapping that works in practice

A standard setup might look like this:

• Employee ID or E-mail as unique key
• Name
• Salary species for commissions, bonuses, guarantees or corrections;
• Amount in DKK with correct decimal separator
• Period e.g. 2025-09
• Department/Team for reporting
• Notes/References e.g. “September commission — Plan A — Deal import from HubSpot”

Type: Agree in advance what types of wages in Intect that is used for commission, bonus, vacation and sickness averages as well as clawbacks. Consistent payroll types provide nicer reporting and fewer postings.

Authentication flow that minimizes errors

Mistakes typically occur before the numbers hit the payroll system. Therefore, the strength lies sooner Imports:

• Self-control for the employee: Everyone can see the expected payout, history and current changes in Prowi.
• Automatic Logging: Prowi detects changes, approvals and locks values per period.
• Deviations in focus: Admin sees alerts about missing data, duplicates, and unresolved absence entries.
• Valori bloccati: Once the period is approved in Prowi, it can be exported and matched 1:1 in Intect.

Results: Intect imports an error-free basis. You avoid reruns, disgruntled employees and manual corrections.

Security, GDPR and documentation

Data minimization and traceability

• Required fields only exported for import.
• Safe handling through controlled channels and rights management.
• Audit package: CSV or equivalent export, Prowi period report and Intect import log are stored together.

Roles and Responsibilities

• Prowi provide calculated, approved amounts and audit log.
• Intect correctly disburses and posts on payroll and accounts.
• Finance/Payroll owner import and final control.

Best practice: Describe the integration in your controller manual and add a checklist for each pay cycle.

Export format example

Simplified example with semicolon:

EmployeeId;Name;WageType;Amount;Period;Note
2145;Line Madsen;PROVISION;12845.50;2025-09;Plan A - SaaS ACV
2145;Line Madsen;BONUS;2500.00;2025-09;Q3 Accelerator
3091;Jonas Vester;PROVISION;9340.00;2025-09;Split-deal 50/50

• WageType matches Intect salary species.
• Amount has two decimal places.
• Periods follows your Intect pay period.

Setup in practice in under 60 minutes

1. Define salary types in Intect for commission, bonus, vacation and sickness averages, as well as clawbacks.
2. Match employees between Prowi and Intect. Use EmployeeID or Email as key.
3. Configure export template in Prowi with separator, column order and decimals.
4. Make a dry run for a closed test period.
5. Import in Intect and vote against Prowi's period report.
6. Lock the template and document the process in the controller manual.

Pro tip: Make an appointment cut-off date. When the Prowi period closes, export and import are exported and imported on the same day. It gives peace of mind to the salary.

Edge cases you should be aware of

Absence, vacation and illness

Prowi can calculate average commission in case of vacation and illnessso that your practices and rules are followed. Use a separate pay type in Intect and clear notes in export.

Split-deals and more teams

Prowi automatically allocates amounts per employee. Exports get one line per person, same period and clear reference.

Clawbacks and Corrections

Credit notes and returns can be posted as negative lines on a dedicated paycheck. It provides clear traces in Intect and retains transparency.

KPIs that prove the value

• Time spent per pay cycle: Days to Hours
• Error rate in variable pay: Fewer subsequent corrections
• Time from approved commission to payout: Faster without loss of control
• Employee Satisfaction: Experience transparency and fairness
• Polling Speed: Faster Closing in Finance

When the numbers move, the behavior moves. This is where Prowi creates ROI.

Frequently asked questions about Prowi and Intect integration

How do we match employees?
Use the identifier you trust the most. EmployeeID is robust. Email can be used if it is unique and constant.

What types of wages should we use?
Minimum one for commission and one for bonus. Consider separate pay types for vacation and sickness averages, as well as clawbacks.

What about VAT and rounding?
Commissions and bonuses are gross amounts without VAT. Prowi exports two decimal places. Intect rounds by default.

Do we need a DPA?
Yes, Prowi provides DPA and documentation. Integration follows the same security principles as other data processing.

Can we start simple and expand later?
Yes. Start with a standard export. Once the routine is incorporated, you can automate further as needed.

Best practice checklist

• Define salary types in Intect before first import
• Agree cut-off dates for PROWI closure and InTect import
• Use fixed templates in Prowi and lock column order
• Save period report, export and import log as audit package
• Target KPIs each pay cycle and continuously optimize

Next steps

Prowi and Intect integration provides you with a streamlined process where variable pay is calculated correctly, approved close to source and paid out without friction. The result is fewer mistakes, less administration, and an organization that experiences transparency and timely pay every time.

Want to see how it works on your data already in the next pay cycle?
Book a short review and we'll put Prowi and Intect integration up, do a dry run and document the effect with your own KPIs.